Here are the concerns academics most frequently inquire about available access, the REF access that is open, RPS and UCL Discovery.

If you fail to get the solution you need, contact the Open Access Team.

About open access

Open access means research that is making freely available on the internet, without re payment limitations, sufficient reason for few limitations on re-use.

There are two main kinds of available access. Green available access means making a form of your projects, frequently your final accepted manuscript, openly for sale in an institutional repository such as for instance UCL Discovery or perhaps a discipline-specific repository such as for instance European countries PubMed Central, susceptible to any publisher embargo duration on available access. Silver access that is open making the posted form of your projects available access from the publisher’s web site, the moment it really is posted, frequently under A innovative Commons licence. Silver access that is open takes a charge, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in membership journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team is likely to make the manuscript access that is open UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders need grant-holders to create their magazines available access. See our funders web page to learn more. Contact the Open Access Team for certain advice.

REF access policy that is open

To qualify for distribution to another REF, log articles and meeting procedures accepted for publication after 1 April 2016 need been deposited in a access repository that is open. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

• It’s best training to upload your paper to RPS just because it’s accepted for book. Outputs perhaps maybe not uploaded inside the period that is requiredsee whenever can I upload to RPS?) is not submitted into the REF. Considering that the policy encourages available access for many outputs, every paper should really be uploaded.
• The version to upload is the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
• The Open Access Team will likely make your paper available access in UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access). See additionally Exceptions to your REF policy:The journal’s embargo duration is simply too long / the log will not enable available access.

The REF policy relates to journal articles and seminar procedures. Including documents presented at a meeting, or element of a seminar procedures, but doesn’t consist of abstracts and posters. Letters and editorials often have initial research, plus some procedures distribute them into the REF. Generally speaking, the accepted manuscript type of letters and editorials must certanly be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a seminar paper, you can easily replace the production kind. Near the top of the entire record in RPS, beside the production kind, you will observe a pencil icon that is small. Simply Simply Click upon it, and will also be in a position to choose “seminar abstract” or “poster” alternatively.

UCL’s policy is the fact that outputs of most kinds should always be uploaded to RPS. The REF access that is open encourages writers in order to make outputs such as for example publications and guide chapters openly available. Devices of Assessment can show their wider dedication to access that is open their REF Environment statements.

Documents should be deposited because right after acceptance as you can. Papers accepted for book from 1 April 2016 to 31 March 2018 are entitled to distribution to your REF should they had been deposited within an open access repository within 90 days of very very first online publication. Papers accepted following this date must certanly be deposited within an available access repository within 3 months of acceptance. Nonetheless, an exclusion is applicable for outputs accepted after 1 April 2018 that have been deposited within 90 days of very very first publication that is online perhaps not within 3 months of acceptance.

In certain procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and internet of Science, according to your RPS search settings, and will be offering them for you to “claim”. A few your documents are recorded in RPS over time to generally meet the due date for you really to upload the ultimate accepted manuscript. You are able to do this either by claiming these documents in the period that is three-month or by producing documents manually (see our guide to recording a book in your RPS profile).

You really need to upload your final accepted manuscript. This might be instead described as the “final author version”, “final manuscript” or “post-print”.

Complete details can be found on our which variation to upload page.

You’ll want to ask the author that is corresponding your co-authors for the final accepted manuscript to be able to upload it. Instead, the journal might have the ability to give you a copy that can be used. When you have perhaps not had the oppertunity to search for the final accepted manuscript, contact the Open Access Team.

Whenever asking non-UK writers when it comes to final accepted manuscript you need to use the following description:

British research funders need British writers to deposit their last accepted manuscripts within their institutional repository. The manuscript, which can be form of this article which was peer-reviewed but without publisher’s typesetting, will undoubtedly be made access that is open UCL Discovery following the embargo duration on available access, in accordance with the publisher’s policy. Fulfilling this requirement includes a impact that is significant future money.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher copy-editing and typesetting.

As the accepted manuscript contains all modifications as a result of peer-review, it generally does not usually contain changes made during copy-editing and typesetting. Into the accepted manuscript, or ask the publisher for a later version that can be made open access if you would prefer to upload a version that contains these changes, you can either copy them.

It really is every UCL author’s duty to ensure that the last accepted manuscript is uploaded to RPS. In which a paper is co-authored by a number of UCL researchers, just one of them has to upload the paper to RPS. in case a paper involves writers at one or more British institution, the accepted manuscript must certanly be uploaded every single organization’s repository.

Should your paper had been uploaded to some other institution’s repository or perhaps a topic repository, although not to RPS, in the needed duration (see whenever can I upload to RPS?), it could be feasible to show so it complies utilizing the REF policy. Contact the Open Access Team, providing the Address regarding the paper when you look at the other repository, to go over this.

Though it is each writer’s obligation to keep their magazines documents in RPS, writers can delegate usage of another person by having an RPS account – an administrator or PA, for example. Delegates can handle book documents and files that are upload them, although the writer must definitely provide the ultimate accepted manuscript. To create up a delegate, in RPS go to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

The place where a paper is co-authored by a number of UCL researchers, only 1 of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF available access requirement, and tend to be qualified to receive submission into the REF, where:

• if the paper ended up being accepted, the writer to whom the paper is attributed into the REF distribution had been used at A british HEI dissertations services aside from UCL, and it’s also extremely hard to ascertain (from every other repository) so it complies aided by the policy.
• once the paper had been submitted, the writer to who the paper is attributed into the REF submission wasn’t used at A british HEI.

If i will not be at UCL during the time of the REF that is next. Do we nevertheless need certainly to upload?

Yes. It is necessary that every documents that are categorized as the insurance policy are uploaded, in order that they meet the criteria for distribution – no matter where the writers are based during the time of the next REF.